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Privacy Policy

Effective Date: January 1st, 2006
Last Updated: November 2nd, 2025

At AirSync Integrative Dentistry (part of the AirSync Wellness network), we are committed to protecting the privacy and security of your personal and health information. This Privacy Policy explains how we collect, use, and safeguard your data in compliance with applicable laws, including the Health Insurance Portability and Accountability Act (HIPAA) and other privacy regulations.

1. Our Commitment to Privacy

We respect the privacy of all patients, clients, and website visitors.
AirSync Integrative Dentistry maintains administrative, technical, and physical safeguards designed to protect your Protected Health Information (PHI) and any personal information you share with us.

We do not sell, rent, or trade personal or health information to any third parties.

2. Information We Collect

We collect information through our website, forms, communications, and during your care. The types of information include:

  • Personal Information: Name, address, phone number, email address, and contact preferences.

  • Health Information (PHI): Information related to your health, diagnosis, treatment, or care coordination collected through forms, consultations, or patient records.

  • Payment Information: Details related to billing and payments (secured through HIPAA-compliant payment platforms).

  • Website and Analytics Data: IP address, browser type, pages visited, and usage trends (via Google Analytics or similar tools, in aggregate form).

  • Cookies: Small text files that help improve website functionality and user experience. You may disable cookies through your browser settings.

3. How We Use Your Information

We use personal and health information to:

  • Provide dental, airway, and wellness services.

  • Schedule appointments and communicate about your care.

  • Process payments and manage billing.

  • Improve website performance and patient experience.

  • Comply with legal, ethical, and regulatory obligations.

  • Send updates or educational materials (only with your consent).

We only use or share your PHI as permitted by HIPAA — for treatment, payment, and healthcare operations — or with your explicit authorization.

4. Disclosure of Information

We may share information only as necessary to perform essential business or healthcare functions:

  • With healthcare providers, laboratories, or insurance carriers directly involved in your care.

  • With business associates (such as billing or IT service providers) who have signed confidentiality agreements and are required by law to protect PHI.

  • When required by law, regulation, or court order.

  • In limited public health or emergency situations (as permitted under HIPAA).

We never share your PHI for marketing or research purposes without your explicit written consent.

5. Your Rights Under HIPAA

You have the right to:

  • Access and obtain a copy of your PHI.

  • Request corrections to inaccurate or incomplete information.

  • Request restrictions on certain uses or disclosures of your information.

  • Receive an accounting of disclosures.

  • Request confidential communications by alternative means or locations.

  • Receive a copy of this Privacy Policy and our Notice of Privacy Practices at any time.

  • File a complaint without fear of retaliation if you believe your privacy rights have been violated.

To exercise any of these rights, please contact our Privacy Officer (see contact section below).

6. Data Security and Retention

We maintain strict administrative, physical, and technical safeguards to protect your PHI, including:

  • Secure servers and encrypted data storage.

  • Limited access to authorized personnel.

  • Regular security training and audits.

  • HIPAA-compliant email and form systems.

We retain records only as long as required by law or necessary for your ongoing care. Afterward, records are securely destroyed or de-identified.

7. Cookies and Analytics

Our website may use cookies and third-party analytics tools (like Google Analytics) to understand how visitors use our site. This helps us improve usability and services. Data is collected in aggregate and does not personally identify you. You can disable cookies in your browser at any time.

8. Breach Notification

If a data breach occurs involving your PHI, we will comply with all HIPAA Breach Notification requirements. We will notify you promptly if there is any unauthorized access, use, or disclosure of your health information that could compromise your privacy.

9. Policy Updates

We may revise this Privacy Policy periodically to reflect changes in our practices or legal obligations. Updates will be posted on this page with a new “Effective Date.” We encourage you to review it regularly.

10. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

AirSync Integrative Dentistry
22619 SE 64th Place, Suite 120
Issaquah, WA 98027
📧 hello@airsyncwellness.com
📞 (425) 392-4888